Yes, we can customize the signup screen for participants at your center to include a question such as, “Which location do you primarily practice at?” We can then generate a well-being report for “mean score by location” for your organization.
The standard information collected is age, gender, job type or specialty area. In special circumstances, MedEd Webs Solutions is able to customize the signup form to include additional questions or reports to meet your institutional needs. This is most often done to help segment the reporting data by locations, groups or other segments of staff. Other customizations can be created depending on your needs. Customization is considered on a case-by-case basis and increases your one-time setup fees.
You can receive a copy of the validated Well-Being Index questions and scoring system to be used for tracking the individuals at your organization through your own surveys for an annual license fee of $1,500. The fee is to cover our cost in processing the legal agreements and keeping the scoring tools up-to-date. The purchase is limited to a twelve (12) month duration which can be renewed for continued used.
You may order the Paper/Pencil version of the WBI questions and scoring system (for commercial use) here.
Please note: You must accept the terms and conditions of the Material Transfer Agreement regarding use of this intellectual property. You will then be prompted to complete the financial transaction. Once completed, you will receive the scoring tools (PDF document) via email within 24-48 hours.
MedEd Web Solutions is a web application development company that created the online tool for the Mayo Clinic. After years of research and internal use at Mayo Clinic, Mayo Clinic licensed the WBI to MedEd Web Solutions so that it can be offered to other institutions to use. We hold an exclusive license for all versions of the Well-Being Index and manage the rights to use the software and scoring tools.
For physicians, an individual's score is compared to normative data from a published national samples of practicing physicians (J Gen Intern Med. 28:421; J Occup Environ Med. 58:810). Including those studies, more than 24,000 physicians have completed the index. The intent is to update the national benchmarks over time based using the data from participants to keep this data current.
After initial development, the Mayo Clinic tested the index in a number of professions and job types and evaluated its ability to predict a host of different occupational and personal outcomes. This information was published in a series of peer-reviewed publications and involved more than 25,000 individuals. Although originally developed for use in physicians, medical students and residents/fellows, this research later demonstrated the utility of the index in workers of all job types. Mayo Clinic concluded that, overall, 46% of users will consider making a change to promote professional well-being once they receive their individualized feedback and that those with lower levels are well-being are even more likely to plan to make changes based on the feedback. As far as how this can be done with 9 simple questions, we recommend you read this article published by the American College of Occupational and Environmental Medicine.
Yes; great idea! Incentive programs are a great way to encourage users to stay active and complete the Well-Being Index. The tool allows users to print or download and submit a certificate documenting participation (but without any other personal information). Some institutions allow their employees to use this feature to receive a reward (e.g. coffee mug, flash drive) or to enter in a raffle entry for a larger prize (e.g. win one of 3 ipads). You could also have a campus-wide incentive where the department or specialty with the highest sign up percentage is rewarded for their participation (e.g. free coffee and bagels delivered to their work area every Friday for 1 month). A wellness credit that provides a modest health insurance discount or a special credit in their productivity based compensation formula can also be used to maximize participation which increases the completeness and value of the de-identified organization level reports.
The organizations currently using the Well-Being Index have implemented a number of strategies to make their people aware that they are providing free access to the Well-being Index for their employees and encourage use. It's important to outline the benefits of the Index, its value to both the individual and the organization, and simple information on what's coming next. Some organizations have included this information in an email or brief video from their CEO or other appropriate institutional leader (chief medical officer, medical school dean, head of human resources) sent to all employees or posted on their intra-net site. Others have announced the launch of the Well-Being Index, explain the Index during Grand Rounds, or on other general forms of communication such as the Intranet homepage. Institutions have also had success getting new employees started with the Well-Being Index on day one by providing them the information they need to set up an account during their on-boarding process.
Demand for our time is increasing exponentially with the growth of the Well-Being Index. Therefore, our travel/consulting "day rate" starts at $1,400 and our "half day rate" starts at $700 (plus travel expenses). If that isn't in your wellness budget, we may be available for a remote demo/meeting for a nominal fee. To reserve an on-site consultant, please contact us with the date/time and geographic location for your meeting.
Mayo and Mayo Clinic are registered trademarks owned by Mayo Foundation for Medical Education and Research
You will get instant access to the Well-Being Index demo account to test the software as different types of users. We will also send you a confirmation email with the link to the demo account for future access.
Shine a light on burnout and increase awareness at your institution. Use the Executive Leadership Summary to share with your colleagues or leadership teams.